Erie Lady Lions
Girls Hockey Association
Board Meeting Minutes: February 23, 2009 @ 6:30 pm. at Days Inn
Board Members
Present:
Jeff McIntyre – Executive Director, Jeff Shaw – Vice President, Yevet Anderson – Treasurer,
Tammy Rohler – Secretary, Josh Walters – Director, Al Rivera – Director, Rob Wokulich –
Director, Beth Knight - Director,
Absent: Keri Tenza – Director, Jenn
Wells – Timbit I Director
Quorum
Yes
Present:
Others
Present:
Proceedings
Ø Meeting was called to order at 6:43 pm by Jeff M – Executive Director
Ø The January 19, 2009 Board Meeting minutes were available for review.
Ø Jeff M motion to accept minutes approved by Yevet, 2nd by Al and board approved
Treasurer’s Report provided by Yevet
Ø January Profit and Loss reviewed line by line
Ø Motion by Jeff M to pay bills for Internet, programs, EMTs, ICE at JMC, and Civic Center, Creative Imprint, MIDAM, Al for printing,
and Yevet for Printing approved by Josh, 2nd by Beth and board approved
Ø Motion by Jeff M to accept the January treasurer’s report approved by Al, 2nd by Josh and board approved
Ø All monthly financial statements are available for review through the Executive Director
or Treasurer. Our annual audit will take place in May 2009 by the accounting firm Felix and Gloeckler.
Timbits Report provided by Al
➢
2 weeks left to go
➢
Last two teams skate at the Otters Game this Saturday
➢
March 7th is the Timboree, negotiated the cost of ice for the event
➢
Medals have come in
➢
Equipment hand ins are 3/10-3/12
➢
Timbit I and II will stay the same for next year
➢
Timbit Minor Hockey for 7-10 years old will be available for 2 hours on Sunday afternoons for about $230
➢
Timbits are to follow Zero Tolerance per USA Hockey
Coaches Report provided by Yevet
➢ Need to decide on coaches for next year now
➢ Al nominated Josh as head coach for 09-10 year – Josh accepted
➢ Jeff S nominated Yevet as head coach for 09-10 year – Yevet accepted
Sarah Backstrom Tournament Update provided by Yevet
➢ 2010 application available online now
➢ Received 2 applications back already
➢ Thanks to everyone who helped at the Sarah
➢ Discussed incidents that happened during the tournament involving players suspensions,
etc
➢ Player bags were a great success
General Membership meeting opened by Jeff M at 8:04
pm
Executive Director report provided by Jeff M
Old Business
➢ Jeff M nominated Tim Necastro for 2yr Director
➢ Jeff M nominated Rob Wokulich for 2yr Director
➢ Yevet nominated Ed Drop for 1yr Director
➢ Beth nominated Al for Vice-President 1yr/Executive Director for 2yr
New Business
Ø Letter from Sherri Herman, Kelsi's mom, written to the board was read. Balance due was discussed, breakdown of balance due will be sent
Ø Banquet at Ambassador, dates will be decided and menu will be chosen
Ø Cici does a fund raiser for non-profit organizations, flyer's were passed out, 10% of
sales goes to the organization
Ø Yevet would like to get 50 inexpensive bags to purchase for Timbit equipment
Adjournment
Ø Motion by Jeff M to adjourn approved by Josh, 2nd by Jeff S and board approved
Ø Meeting adjourned at 8:51 pm
Ø Next meeting March 23, 2009 at 6:30 pm. at the Days Inn
Erie Lady Lions
Girls Hockey Association
Board Meeting Minutes: April 21, 2008 @ 6:30 p.m. at Days Inn
Board Members
Present:
Keri Tenza – Executive Director, Jeff McIntyre – Vice President, Yevet Anderson - Treasurer, Tammy Rohler – Secretary, Rob Wokulich - Director,
Absent: Bob Foltyn – Director, Jeff Shaw – Director, Al Rivera – Director, Rob Stroul – Director,
Fay Zimmer – Registrar, Tim Dugan –
Coaching Director,
Quorum
Yes
Present:
Others Josh Walters, Bill Keinle, George Flowers
Present:
Proceedings
Ø Meeting was called to order at 6:40 p.m. by Keri
Tenza – Executive Director
Ø The March 10, 2008 Board Meeting minutes were available for review.
Ø Keri motion to accept the minutes by Yevet and 2nd by Jeff M. and board approved
Treasurer’s Report provided by Yevet
➢ Treasurer's report for March available for Review
➢ Outstanding bills including ice, banquet, and ad for Times News
➢ Waiting on checks from hotels and photographer for Sarah
➢ We will not use the Avalon for the Sarah next year
➢ Keri motion to pay outstanding bills by Rob W and 2nd by Jeff M and board approved
Ø Keri Motion to accept the Treasurer's report by Rob W and Jeff M and board approved
Ø All monthly financial statements are available for review through the President or Treasurer. Our annual audit will take place in May 2008 by the accounting firm Felix and Gloeckler.
Ø Review budget for 08-09 year
Ø Yevet proposed to the Refs a 3% fee increase for first year and 2% fee increase for the
second year
Ø Ice will be $220 per hour for the budget year 08-09
Ø Various team registrations available depending on how teams play out
Ø Could have a 19u team with a 16u tournament team.
Our core age is 13-16 year olds. Will get info together about programs
for next year to review and then get it out to the parents.
Timbits Report provided by Yevet
Ø Tim Hortons Corporate gave us permission to use the logo for adult Timbit hockey for beginner players 19 and older or any level player 45 and older
Ø This progam will be through the Erie Senior League
Ø Program will have 30 minute of skills and 45 minutes full ice games
Ø Program will run for 20 weeks on Sundays at 6:30pm with a mini tournament at yearend
Ø ELL may sell off adult used equipment for this program
Ø USA hockey offering full Itech brand equipment packages for ages 4-6 and 7-9 for $60 a
set. Must buy a minimum of $20 sets.
Ø Motion by Yevet to purchase these sets from One Goal Program, 20 sets of 4-6 and 20 sets
of 7-9 for a total of $2400, 2nd by Rob W and board approved.
Coaches Report by Keri
➢
Still accepting coaching applications
➢
Interviews were cancelled due to only 1 application at that
time
➢
Should we look into paying coaches? Amatuer coaches have always
been volunteers
➢
The organization pays for hotel and gas, maybe look into paying
meals while on the road
➢
ELL pays for coaching education and USA Hockey registrations
➢
Coaching education times will be on the web site in May with
clinics in Erie in September
➢
Coaching decisions need made by next month
Sarah Backstrom Tournament Update provided by Yevet
Ø Start putting together the timeline book for the Sarah Tounament. Put committees together in June for different areas of responsibility
Ø Parents from the teams need to help with different aspects of the tournament
Ø Have the committee meetings regularly at a different time of the board meeting
General Membership meeting opened by Keri
Executive Director report provided by Keri
Old Business
Ø Banquet at Boston's/Splash Lagoon went well and fun
Ø Cost of $17 was a concern and with no drinks available
Ø Need to plan the banquet earlier in the year, have team managers start planning in October
Ø Heads up hockey meeting with coaches, managers, and parents – need to review the
rules
Ø Jersey inventory needs done – will need to order larger sizes at $130 a set. Need to order by June 1st to have for September
New Business
Ø Thanks to everyone who does what they do on the board
Ø Timbit Minor Hockey for 08-09 will cost Timbit I - $99 and Timbit II (or
age 7 and up) - $135
Ø Returning Timbit I or II may rent equipment at $50 and 2nd/3rd year
must buy their own skates
Adjournment
Ø Motion to adjourn was made by Keri and 2nd by Yevet and Jeff M and board approved
Ø Meeting adjourned at 9:05 p.m.
Ø Next meeting is Monday, May 19, 2008 at 6:30 p.m. at the Days Inn
