Erie Lady Lions Girls Hockey Association

Board Meeting Minutes:  April 19, 2010 @ 7:30 p.m. @ Days Inn

Board Members:

Present:           Jeff Shaw - Executive Director, Al Rivera - Vice President, Yevet Anderson - Treasurer, Rob Wokulich – Director,  Paul Ashcraft - Director, Beth Knight

Quorum           Yes

Present:          

Others             Margaret Glunt, Timbit Director Electee

Present:           Laura Schneider, Secretary Electee

Proceedings:

Ø  The February 2010 meeting minutes were approved as submitted.

Ø  The March 2010 annual meeting minutes were approved as submitted with motion to amend and correct first made by Paul Ashcraft, seconded by Rob Wokulich – Minutes unanimously approved

Treasurer’s Report provided by Yevet

Ø  Financial Report for March to be released in May

Ø  Transition to the new Treasurer, Paul Ashcraft, has begun

Ø  April bills paid except a  reffing bill that is outstanding. Motion by Al Rivera, seconded by Beth Knight to pay this bill.

Ø  Ice rate negotiations for I.C.E. have been completed.

Ø  Program is financially sound.

Ø  Five (5) hotels still owe the Association money for lodging refunds for the SARAH Tournament.  Some of this delay may be due to corporate processing.

Ø  North Coast Hockey interested in sponsorship for next year’s tournament.  Scott Enterprise also to continue in involvement.

Timbit Report provided by Rob Wokulich

Ø  All equipment has been handed in.  Inventory of equipment has been completed.  Motion made by Rob Wokulich, seconded by Yevet to purchase helmets  from North Coast.  Bags of equipment to be purchased from past vendor.  Forty (40) needed at $ per bag.  This was also included in the motion.  Regarding goalie equipment, need much smaller sizing for the younger kids.  To get pricing. 

Ø  Yevet received some jerseys that could be used for Timbits for ten and under.  We would need to put the logos on them, which would be done by September.

Ø  Currently have 86 registered Timbits for next season.  Some concern noted about a house league.  Plan on putting the U10 girls team into the Timbit house league.

Ø  Maximum amount of Timbit participants will be around 200 kids.

Ø  Looking at forming another 10U Team from the Timbits.

Coaches’ Report

Ø  None

Sarah Backstrom Tournament

Ø  Yevet noted that some registrations have already been submitted and accepted for the 2011 tournament

Old Business

Ø  Banquet was discussed.

Ø  At the banquet, the banner for the U19 winning the District championship will be on display and will be signed by the girls.

New Business

Ø  Golf tournament set for June.  Hole sponsors for $100.00 will be needed.  Also, players will need to be recruited.  Will bring tournament fliers to the banquet.  Have room for 32 four-sums.

Ø  Food for the tournament will be donated, along with donations from Tim Horton for breakfast and coffee.

Ø  Millcreek Forth of July parade was discussed.  It will be held July 3^rd.  Last year’s parade was good PR.  Count on having the U19 team again involved with the float and a truck.

Ø  Also a community fundraiser for Timbits at Hoss’ is a possibility.

Ø  Note that no one appeared for the general membership meeting.

Adjournment

Ø  Motion to adjourn made by Jen Wells, seconded by Al Rivera

Ø  Next board meeting – May 17^th @ 6:30 p.m. at Days Inn

Erie Lady Lions Girls Hockey Association

Annual Membership Meeting

March 15, 2010 @ 7:30 p.m.

Days Inn 7415 Schultz Road

Erie, PA

The meeting was called to order at 7:30 p.m. by Board President Jeff Shaw.

All board members were present except Tim Necastro.

Several members of the Association were present at this meeting.

President Shaw explained the purpose of the annual meeting.

At that time, the meeting was turned over to the nominating committee which was comprised of two (2) board members who were not running for re-election.  They were Al Rivera, Rob Wokulich.  Since Rob Wokulich decided to run for Vice President, Al Rivera submitted the ballot on behalf of the nominating committee. 

At that time a ballot was distributed.  This information is as follows:

·         Vice President, the ballot read Tim Necastro or Rob Wokulich. 

·         Treasurer- Paul Ashcraft

·         Secretary- Laura Schneider

·         Director (1 year term)- Josh Walters and Stephanie Young

·         Director (2 year term)- Yevet Anderson and Beth Knight

·         Timbit Directors (1 year term)- Jay Samonsky, Paul Lampan, Margaret Glunt

Once the ballots were completed, they were tabulated by current President Jeff Shaw and current Vice President Al Rivera.  The results of the election were announced.

·         Rob Wokulich was elected.

·         Treasurer Paul Ashcraft ran unopposed.

·         Secretary Laura Schneider ran unopposed.

·         Directors (1 year term) Josh Walters and Stephanie Young ran unopposed.

·         Directors (2 year term) Yevet Anderson and Beth Knight ran unopposed.

·         Timbit Directors (1 year term).  Elected – Margaret Glunt and Paul Lapman.

After the results were announced, President Shaw opened up the meeting for comments or concerns for membership.

Al Rivera, who will become President in May 2010, indicated that he likes to delegate assignments and that the next year plenty of assignments will exist.  Further, he complemented the Timbit program for the past season, which was very successful.  Also Al indicated that a biscuit in the net program will be held in August along with a

learn-to-skate program for anyone who is interested even if they are not a girl scout.  Age limit will be from 6-17. 

Paul Ashcraft announced that a golf tournament to benefit ELLGHA will be held at Green Meadows on June 27, 2010.  Coach Tim Dugan and others have volunteered to help out.  We will need to get information out to the membership.  The format will be a best ball scramble.  We will be seeking hole sponsorship. 

Also discussed was a Timbit open skate for the summer.  This would need approval by Tim Horton and USA Hockey.  It could also be a fundraiser if sponsored by ELLGHA.  It would also be ok to do this in conjunction with a public skate.  This would avoid the above concerns.

Also discussed the annual banquet which is to be held April 25, 2010 at the SAGA club on 38^th and Washington from 3-6 p.m. 

With no further matters, there was a motion made by Al Rivera to adjourn the annual meeting, seconded by Josh Walters.  Time of adjournment 8:23 p.m.

Submitted by:

Jeff Shaw,

President, ELLGHA

Erie Lady Lions Girls Hockey Association

Board Meeting Minutes:  November 24, 2009 @ 6:30 pm. at ICE

Board Members

Present:            Jeff Shaw – Executive Director, Al Rivera – Vice President, Tammy Rohler – Secretary, Yevet Anderson – Treasurer, Tim Necastro – Director,   Rob Wokulich – Director, Paul ft-Director

Absent: Josh Walters – Director, Beth Knight – Director, Jenn Wells – Timbit I Director, Nancy                                     Gardner – Timbit II Director

Quorum            Yes

Present:

Others             

Present:           

Proceedings

Ø  Meeting was called to order at 6:36 pm by Jeff S –  Executive Director

Ø  The October 19, 2009 Board Meeting minutes were available for review. 

Ø  Jeff motion to accept minutes approved by Tim, 2^nd by Yevet and board approved

Treasurer’s Report provided by Yevet

Ø  October Profit and Loss reviewed line by line

Ø  Commitment fees owed by players discussed and payment plans are being discussed for both teams

Ø  We are going to pay the remainder of ICE .

Ø  Motion by Jeff to accept the October treasurer’s report approved by Tim, 2^nd by Al and board approved

Ø  All monthly financial statements are available for review through the Executive Director or Treasurer. Our annual audit will take place in May 2010 by the accounting firm Felix and Gloeckler.

Timbits Report provided by Rob

Ø  Sticks were issued to players

Ø  Managers are on top of things

Ø  $20 mandatory in ads for 150 players

Coaches Report provided by Yevet

Ø  Coaches for the 14U team were discussed

Ø  The board supports the position of no more than three coaches on the bench as a time

Sarah Backstrom Tournament Update provided by Yevet

Ø  72 teams is the goal, have 60 registered

Ø  The tournament is filling, need 10u and 12u teams

Ø  Ads are coming in

Ø  Hoodies have been ordered, tie dye and say “The Sweeteeeeet 16 Sarah” and free tshirts for players who turn 16

Ø  No photographer has been set up, we may just take championship pictures for the teams

Ø  Schedule is being worked on

Ø  Feb 5-7 is the girls and Feb 12-13 is the womens

Ø  Need 3 hotels set up for tournament for $5 rebate per night, Jeff and Tim will followup

^Ø    Pickup pressed, etc for that weekend on Feb 2^nd

Ø  Community board on interent such as WICU, etc need done

Ø  Will text scores and/or work with Time Warner to see if we can get uploaded game results via laptops with internet - Rob

Ø  Goody bags need done mid January, need to email parents looking for goodies such as snacks, samples, etc

Ø  Rob is working with the mall for coupons

Ø  Yevet is looking into bagtags

Ø  City of Erie Chamber of Commerce for visitor info – Jeff

Executive Director report provided by Jeff

General Membership meeting opened by Jeff S at 7:44 pm – no one present

Old Business

Ø  None

New Business

➢     Board members need to be day directors

➢     Motion by Jeff not to have a December board meeting approved by Al, 2^nd by Paul and board approved

➢     We will have a tournament meeting on December 8, 2009 at ICE

Adjournment

Ø  Motion by Jeff  to adjourn approved by Al, 2^nd by Tim and board approved

Ø  Meeting adjourned at 8:12 pm

Ø  Next meeting January 18, 2010 at 6:30 pm. at the Days Inn

Erie Lady Lions Girls Hockey Association

Board Meeting Minutes:  September 28, 2009 @ 6:30 pm. at Days Inn

Board Members

Present:            Jeff Shaw – Executive Director, Al Rivera – Vice President, Tammy Rohler – Secretary, Yevet               Anderson – Treasurer, Rob Wokulich – Director, Nancy Gardner – Timbit II Director

Absent: Josh Walters – Director,  Tim Necastro – Director, Ed Drop – Director (resigned),

                        Beth Knight – Director,  Jenn Wells – Timbit I Director

Quorum            Yes

Present:

Others              Ken Hinkle, Chris with Mercyhurst Sport Business, Kurt, Armenda

Present:           

Proceedings

Ø  Meeting was called to order at 6:34 pm by Jeff S –  Executive Director

Ø  The August 20, 2009 Board Meeting minutes were available for review. 

Ø  Jeff motion to accept minutes approved by Yevet, 2^nd by Rob and board approved

Treasurer’s Report provided by Yevet

Ø  August Profit and Loss reviewed line by line

Ø  Sunday house league players were given refunds since it did not happen

Ø  Motions by Jeff to pay bills for screwdrivers, Earthlink, Timbit supplies, waterbottles, USA Hockey fees, and printing approved by Al, 2^nd by Rob, and board approved

Ø  50-50 tickets were sold by Timbits at Erie Otters home games, we have not received the check for over $750 due to us

Ø  Motion by Jeff to accept the August treasurer’s report approved by Al, 2^nd by Rob and board approved

Ø  All monthly financial statements are available for review through the Executive Director or Treasurer. Our annual audit will take place in May 2010 by the accounting firm Felix and Gloeckler.

Timbits Report provided by Al

Ø  $1600 worth of equipment was sold during Timbit equipment handouts

Ø  2 new parents were frustrated with their girls 6-7 not getting up off the ice, will followup next week

Ø  9am and 11am Timbits need Jr Coaches to help, our older girls need reminded to come

Ø  Got one new girl player for 9yr olds Timbits and 1 new girl player for the 12U team

Ø  The drafts for Timbits are 10/7, 10/14, 10/21 from 6:30-8pm at Tim Horton's on W 26^th Street,would like board members to attend

Coaches Report provided by Tim

Ø  We have Timbit coaches – some went through clinic this past weekend

Sarah Backstrom Tournament Update provided by Yevet

Ø  6 more applications came in

General Membership meeting opened by Jeff S at 7:30 pm

Executive Director report provided by Jeff

Old Business

Ø  October 3^rd is scheduling for GLGHA, Yevet, Jeff, and Al will attend

Ø  Jerseys are shipping Friday from Canada

Ø  By-laws need retyped – Nancy will type them so it can be put on our website

New Business

Ø  Mercyhurst Sport Business college students can aid us with our Sarah Tournament and work with our organization to aid us

Ø  Ed Drop resigned as Director – his term expires 4/2010, the replacement must have a girl in the program, please talk to parents and we'll discuss at our next meeting some possible canidates

Ø  Darcie a long time volunteer with PAHL recently lost her husband – Motion by Jeff to donate $100 to Purvis Children Fund in his memory - approved by Rob, 2^nd by Al, and board approved

Ø  Debbie Hiles has agreed to do the ads, no touch list was emailed

Ø  Al has suggested we plan early for the banquet esp place and time – we will discuss suggestions at our next meeting

Ø  At the Cleveland Tournament we received compliments from other coaches that our players were well behaved

Adjournment

Ø  Motion by Jeff  to adjourn approved by Al, 2^nd by Rob and board approved

Ø  Meeting adjourned at 8:05 pm

Ø  Next meeting October 19, 200 at 6:30 pm. at the Days Inn

Erie Lady Lions Girls Hockey Association

Board Meeting Minutes:  May 21, 2009 @ 6:30 pm. at Days Inn

Board Members

Present:            Jeff Shaw – Executive Director, Al Rivera – Vice President, Tammy Rohler – Secretary, Yevet Anderson – Treasurer, Ed Drop – Director, Beth Knight – Director, Josh Walters – Director, Tim Necastro – Director, Rob Wokulich – Director, Nancy Gardner – Timbit II Director, Tim Dugan – Coaching Director

Absent:

Quorum            Yes

Present:

Others              Jeff Cross

Present:           

Proceedings

Ø       Meeting was called to order at 6:44 pm by Jeff S –  Executive Director

Ø       The April 16, 2009 Board Meeting minutes were available for review. 

Ø       Jeff S motion to accept minutes approved by Al, 2^nd by Yevet and board approved

Treasurer’s Report provided by Yevet

Ø       April Profit and Loss reviewed line by line, will go to accountant for year end review

Ø       Will work on budget for 09-10 season, registration price is based on 15 players and a goalie – may need to increase registration based on numbers

Ø       Will need to order Jerseys this year at $65-$70 depending on number of sets ordered – will need approx 25 sets and 4 goalie sets

Ø       We have 8 - 19u/16u commitments and 6 12u/14u commitments so far

Ø       Motions to pay I.C.E. For ice costs for 09/10 season approved by Tim, 2^nd by Rob, and board approved

Ø       Motion to purchase jerserys approx 25sets and 4 goalie sets up to $4000 by Josh, 2^nd by Beth, and board approved

Ø       Motion by Jeff S to accept the April treasurer’s report approved by Tim, 2^nd by Al and board approved

Ø       All monthly financial statements are available for review through the Executive Director or Treasurer. Our annual audit will take place in May 2009 by the accounting firm Felix and Gloeckler.

Timbits Report provided by Al

➢       Timbit parents keep contacting Al about Timbit program

➢       June 3^rd is Camp Day at Tim Horton's, will email out info

➢       June 1^st Timbit form will go up online

➢       Equipment bags are in, will need to put bags together

➢       Letter read from Tim Horton's

Coaches Report provided by Tim/Yevet

➢       Tryouts went well, will have a final tryout in August

Sarah Backstrom Tournament Update provided by Yevet

➢       Applications are coming in, filling up

➢       May have a club division in the Women's Tournament

➢       Will have a 10u division this year

General Membership meeting opened by Jeff S at 8:09 pm

Executive Director report provided by Jeff S

Old Business

➢       Banquet went well, thanks to Josh for the PA system

➢       Beth called about Millcreek parade, will get info out to parents

New Business

Ø       Erie Youth Hockey President, Jeff Cross, addressed the board about working together to benefit youth hockey in Erie

Ø       Strategic Planning Meeting to be held June 15, 2009 at Days Inn at 6pm, invite all parents

Ø       PAHL meeting that Yevet attended, they may only have 6 girl teams, we may need to play with GLGHL

Ø       Someone needs to attend GLGHL meeting next month

Adjournment

Ø       Motion by Jeff S to adjourn approved by Tim, 2^nd by Josh and board approved

Ø       Meeting adjourned at 8:22 pm

Ø       Next meeting June 18, 2009 at 6:30 pm. at the Days Inn

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