ERIE LADY LIONS GIRLS HOCKEY ASSOCIATION

COMBINED BOARD AND GENERAL MEMBERSHIP MEETING

January 9, 2006

Board Members Present: Yevet Anderson, Gretchen Smith, Tim Dugan, Jeff McIntyre, Mike Presnar, Jeff Shaw, Scott McAuley, Pam Campbell

Combined board and general membership meetings were called to order at 7:10 pm in room 114 of the Reed Building at the Penn State Erie Campus.

The minutes of the November 14, 2005 combined board and general membership meeting were reviewed and unanimously approved by the board. The minutes of the meeting will be posted on the Erie Lady Lions website at www.erieladylions.com.

Note: No meeting was held in December.

Presidents Report: (Yevet Anderson)

There will be a special meeting next Monday, January, 16, 2006 to work on details for the Sarah Tournament.

The Timbit program continues to grow. There are 8-10 new players joining in the next week or so. The Timbits will be skating at the Otters game on January 13, 2006 and they will skate again in February.

Wednesday, January 11, 2006, the girls will demonstrate the game of Ringette at the Otters game.

Sarah Tournament Update:

The tournament schedule has been posted on the web.

All the teams have accommodations at this time except for the Ohio Flames U-14 team who were originally going to commute, but, now have a 7 am game and want to obtain hotel rooms. We are trying to help them obtain rooms.

Saint Vincent Sports Medicine will provide medical support for all the games.

Pam Campbell is looking into sports nutrition information to provide in the team packets.

Yevet is contacting both local print and broadcast media. The newspaper will likely print an article about the tournament.

The Erie Chamber of Commerce will provide booklets about the Erie Community.

ELL is looking for donations of local products that could be given to the participants. Suggestions given were Troyers Chips and the local Coke company for water donations.

Puck Ad sales have been slow this year. They are due by 1/15/06. Other program ads are also due. The program needs to be at the printer now later than the last Monday of January.

Because of the size of this tournament, a large number of volunteers will be needed. Scott McAuley is working with both Mercyhurst Northeast and Behrend students. A concern was raised about having only students handling admissions. It was decided that at least one ELL parent would need to be work admissions with a student. Bob Miller will again devote time at JMC to work admissions.

Team managers need to get parents to volunteer time. Sign up sheets will be available at the next practices.

Day Directors are needed for JMC and the Civic Center. Keri Tenza will be day director at MIC and Jeff Shaw will work at the Igloo.

Yevet plans to meet with the Referees at their next meeting to discuss the tournament. The referees did a great job last year. Suggestion was given that information/rules for the refs and minor officials be available at each rink.

Arrangements for a photographer are still not complete.

It has been difficult to obtain prize donations for the tournament raffle. It was decided to not have a prize raffle at the tournament.

Yevet is trying to obtain dial up connections at the rinks so that game results can be posted real time on the web.

Treasurers Report: (Gretchen Smith)

Gretchen reviewed the budget report from May through December 2005. ELL continues to remain financially stable.

Gretchen raised several concerns about players payments still owed. These issues will be discussed in a closed executive board meeting.

Distributions for November and December were reviewed and unanimously approved by the board.

Each team still owes ELL $550 for the Brantford Tournament to be held in March.

Registrars Report: (Mike Presnar)

All background checks have been submitted. (21 in all)

All players have been registered with USA Hockey.

Coaches Report: (Tim Dugan)

A new goalie who will begin to practice with the U-14 team. She will be available to play in the tournaments.

Vice Presidents Report: (Scott McAuley)

Scott continues to work to get student volunteers for the Sarah Tournament.

As stated in the Sarah Tournament Update, we have been unable to get many prizes for the raffle. Scott suggested that perhaps that the tournament raffle be suspended.

Travel Update:

Jeff Shaw reported no concerns with ELL in PAHL. Jeff Shaw will attend the next PAHL meeting. No concerns noted at this time in SWGHL or GLGHL either.

New Business:

Following the Sarah Tournament, ELL needs to turn attention to Mid America Districts and GLGHL play-offs, which we will be hosting in March.

Nominations for ELL officers will need to take place. The offices of Vice President and Treasurer will be open.

No other new business offered.

Meeting adjourned at 9:05 pm.

Respectfully Submitted,

Pam Campbell

Recording Secretary

MARCH 2005 MEETING MINUTES

ERIE LADY LIONS GIRL’S HOCKEY ASSOCIATION GENERAL MEMBERSHIP MEETING March 20, 2006   Board Members Present:  Yevet Anderson, Jeff Shaw, Mike Presnar, Pam Campbell, Tim Dugan, Ken Hinkle, Gretchen Smith and Jeff McIntyre   General Membership Meeting of the Erie Lady Lions Girl’s Hockey Association was called to order at 6:37 pm at the Penn State Erie Behrend College in Room 114 of the Reed Student Union Building.   Minutes of the ELL board meeting from March 13, 2006 were reviewed and unanimously approved by the board members present.   Treasurer’s Report:  (Gretchen Smith)   ELL fiscal year ends on April 30, 2006.  Any member who has any outstanding expenses needing to be reimbursed by ELL should submit them before the end of April.   This year’s Sarah Tournament made between $25,000 to $26,000 for ELL.   There are still a few outstanding bills that need to be paid at this time.   Proceeds of about $7,000 from last year’s tournament was needed to subsidize some of ELL expenses.   Some of these expenses included the Timbit program, coaches’ training and background checks for board members and coaches.   Travel Report:  (Jeff Shaw)   MidAM district tournament was held in Erie this past weekend.   GLGHL playoffs for the U-14 team will be held in Erie the weekend of March 26, 2006.   A hockey organization in Youngstown, Ohio has been approved to play in PAHL.   They hope to start a girl’s team.   PAHL girl’s program is in a state of reorganization.  Hopefully, girl’s programs/teams will continue to grow.   ELL can not bring any new girl’s teams to SWGHL.  ELL must keep a team either in the Midget or Intermediate divisions in order to remain in SWGHL.   Registrar’s Report:  (Mike Presnar)   Board Members and coaches who went through screening this past season will be in good standing for next season.   Only new board members, new coaches and new managers will need to be screened.   Tracy Arko will replace Mike Presnar as ELL Registrar next season.   Tracy has previous experience will USA Hockey registration procedures.  Tracy will NOT be a voting member of the ELL board.   Coaching Report:  (Ken Hinkle)   ELL will sponsor coaching clinics in early September for Level 1 – 2 – 3 coaches.   Ken Thompson has been selected to attend the National Women’s Coaching Symposium in Lake Placid this summer.  Ken will be a Level 4 coach.       ELL Election:   The following lists the ELL board positions available and the ELL members that are running for those offices next season:   Vice President:  Len Marsala (19-U A team)   Treasurer:  Yevet Anderson   Three Director at Large positions:  (Two 2 year positions and One 1 year position)             Rob Stroul (14-U team)             Craig Nicholson (19-U A team)             Steve Bukowski (14-U team)             Shana Hergot (14-U team)   The top 2 Director at Large candidates with the most votes will be elected to the 2 year terms and the candidate with the third highest votes will be elected to the 1 year Director at Large position.   Each candidate running for an ELL office gave a short presentation.   ELL voting results:   Vice President:   Len Marsala Treasurer:  Yevet Anderson 2 Year Director At Large:  Rob Stroul 2 Year Director At Large:  Shana Hergot 1 Year Director At Large:  Craig Nicholson   New ELL board members will take office on May 1, 2006, but, they are welcome to attend the April 10, 2006 board meeting.   october 2006 ERIE LADY LIONS HOCKEY ASSOCIATION     Board Meeting held 10-10-06 at the Igloo Ice Arena.   Present:  Jeff McIntyre, Scott McAuley, Yevet Anderson, Jeff Shaw, Craig Nicholson, Rob Strohl, Shana Herget and Len Marsala.   The meeting was called to order by President Scott McAuley at 6:45 p.m.   The September board meeting minutes were not available.   Treasurer’s Report (Yevet Anderson) A handout was provided to review the September financial statement.  Yevet has been moving accounts around in order increase interest.   Sponsorship money continues to come in.  October 15th  the player payment fee, balance is due at that time.   Regarding equipment, Yevet reports that some surplus hockey equipment has been sold.  However, we have had to purchase some helmets.  Due to our withdrawal from PAHL, a refund for league fees will be realized.  A motion was made by Craig Nicholson and seconded by Jeff Shaw to approve the financial report.   A motion was made by Jeff Shaw to approve payment of September bills and seconded by Craig Nicholson.  Approval was granted to pay the September ice bill, referee, printing expenses, new helmet purchases and USA Hockey fees.   Backstrom Tournament Update  (report given by Yevet) Yevet noted that there will be no senior division due to ice considerations.  We were able to get some more ice from Mercyhurst.  Tammy McIntyre is working on hotel arrangements.  Advertising for the program will start in November.  Also, we will petition USA Hockey to play tag-up.  No problems anticipated.  Jamestown ice will not be available due to a conflict.  Forty-five (45) teams instead of 60 will be scheduled due to the ice loss.  The tournament will be February 9th, 10th and 11th.     Jeff McIntyre indicated that the Timbet party went well.  The kids were able to pick up their jerseys at that time.  Jeff noted that there will be more hours in November for Timbets.  The kids are progressing well according to USA Hockey guidelines.   Jeff also noted that two (2) girls in Timbets moved to the U-14 travel team.  Parents and coaches continue to be involved with Timbets.   President’s Report (Scott McAuley) Scott reported that we may need another secretary if Pam Campbell decides to resign her post.    We need to get past meeting minutes posted on the web.  It was agreed that Jan McAuley would serve as an interim secretary due to Pam Campbell’s current status.   Scott discussed the PAHL team disbanding.  One factor was that the other U-19 team may not be able to provide substitutes for the PAHL team.   Regarding the secretary position, Yevet Anderson made a motion that Janice McAuley be appointed secretary contingent upon Pam Campbell’s resignation.  Jeff Shaw seconded the motion.  Scott McAuley abstained.  Motion passed.   Scott discussed the end of the year banquet, which could be held in April or May.  Managers are to survey their teams.  Timbets will have their own banquet.   An issue regarding former coach Bob Hammers was discussed.  Apparently Coach Hammers rented hockey equipment for his grandson last season but has failed to return the equipment in a timely manner.  Also, reportedly the equipment has been damaged and our organization is seeking compensation in the amount of $250.00.  Craig Nicholson agreed to pursue this matter and will contact Mr. Hammers in the very near future.  Further, it was also discussed that possible civil action could be pursued at the district justice level in order to receive compensation.   New Business The U-14 team wants to do a fund-raiser, possibly in the form of a spaghetti dinner to defray cost for tournament attendance.  The U-14 team will be required to submit a proposal in writing to the board for approval.    Scott McAuley noted that no one showed up for the general membership meeting.   The next board meeting will be November 7th at 6:30 p.m. followed by the general membership meeting at 7:00 p.m.     Also, Craig Nicholson indicated that he will put a letter together in order to get additional corporate sponsorship for the Erie Lady Lions.   With no other new business, the meeting adjourned at 8:05 p.m.  Motion to adjourn by Craig Nicholson, seconded by Shana Herget.     SUBMITTED BY   JEFF SHAW     NOVEMBER 2006 Erie Lady Lions Girls’ Hockey Association Board Meeting Minutes:  November 7, 2006 6:15 p.m. Igloo Board Members Present:   Scott McAuley, Yevet Anderson, Tim Dugan, Rob Stroul, Jeff Shaw, Shana Herget, Janice McAuley Absent:   Leo Marsala, Jeff McIntyre, Ken Hinkle Excused:  Craig Nicholson Quorum present? Yes Others Present:  General meeting two parents Proceedings -Meeting called to order at 6:15 p.m. by Executive Director, Scott McAuley -Jeff Shaw reported that he will bring last month’s minutes to the next meeting. Executive Director Report provided by Scott McAuley: - Mercyhurst North East recruiters could mention our hockey program for girls who want to play from the North East campus.  Yevet raised concerns that they wouldn’t get to all of our practices and games and that we don’t want to cut our own players.  Yevet suggested that we could possibly get a Sr. Women’s Competitive team together and declare for nationals.  This could also include Penn State Behrend women. Nothing was definitely decided regarding this issue. - Hockey Banquet—managers did not poll parents about the banquet.  It was the consensus of the group to go ahead and plan the banquet because there are always going to be problems with the date and location.  Scott has been checking out Mercyhurst North East and Jeff Shaw is looking into some other locations. - U19 team needs to pick another tournament to enter.  Jeff Shaw will be getting information to the parents with a list of tournaments. Treasurer’s Report provided by Treasurer, Yevet Anderson: -There are four outstanding registrations to date.  Two of these have made arrangements for payment, one has until November 14 to pay or the board will take whatever action is necessary to procure the funds, and one is to pay by November 14 or the player will be asked not to return. MOTION was made for the treasurer to procure the funds, seconded, and passed. -The organization received a $500 contribution to purchase equipment for the TimBit program and received $25 for the Coach Phil Fund.  We have received $1,850 from sponsorships.  Yevet has obtained five more for the association.  $28 was spent to purchase TimBit sticks and tape.  TimBits will pay $5 and receive a stick and tape.  We have 3 more TimBits who have joined the organization and have received $7,034 in registration fees. MOTION to accept the budget, seconded and passed. MOTION to pay refs, Igloo, Miscellaneous purchases, phone bill, and stationery purchase, seconded, and passed. Sarah Backstrom Tournament Report provided by Yevet Anderson: - Obtained 3 more hours of ice from Mercyhurst and 4 more hours from ice skating. - We currently have 54 teams booked and have a waiting list. -The tournament will start Friday morning at 9 a.m., Saturday morning at 6 a.m., and Sunday morning at 6 a.m. - Anderson reported that she has returned checks to some teams where there weren’t enough teams in the division. -The tournament schedule will be up on the web after Thanksgiving.  Puck ads will be sent out to the teams on December 1.  Ads will be available next week. -We will still need students from Mercyhurst and Behrend to help run the tournament.  Jeff Shaw might be able to get Gannon students to help. -Scott emphasized that it is crucial that students sign up first before our parent volunteers.  We need to work around the students’ schedules. -Yevet reported that Craig Nicholson would be willing to approach equipment manufacturers to come in and set up both at JMC and the Igloo and possibly run a raffle to win equipment. MOTION for Craig Nicholson to proceed with this, seconded, and passed. -Yevet will pursue Mercyhurst for tournament players to show their “Sarah tag” to get into the D1 game for free. -Price will be the same as last year $10 for 3 days and a free program.  We will need to print 35% more programs this year and we need to get more sponsors. Other Business -May 20 a possible date for the banquet at Mercyhurst North East.  MOTION for Scott to go ahead set this up, seconded, and passed. -U14 team has had no support for their Spaghetti dinner fundraiser.  Max & Irma fundraiser was discussed. MOTION for Max & Irma fundraiser for the U14 team, seconded, and passed. General Meeting - Parents present suggested various ways to bring more girls into the program.  Some of the ideas were:  bring a friend to practice, pizza party, meet the players (TimBits stay after their practice and meet some of our girls). -Meeting adjourned at 7:00 p.m. -Minutes submitted by Secretary, Janice McAuley -Next meeting will be December 5 at 6:15 at the Igloo     2006 MEETING MINUTES Erie Lady Lions Girls’ Hockey Association Board Meeting Minutes:  December 5, 2006 6:15 p.m. Igloo Board Members Present:   Scott McAuley, Yevet Anderson, Leo Marsala, Craig Nicholson, Rob Stroul, Jeff Shaw, Shana Herget, Janice McAuley Absent:   Jeff McIntyre, Ken Hinkle Excused:  -- Quorum present? Yes Others Present:  None Proceedings -Meeting called to order at 6:25 p.m. by Executive Director, Scott McAuley -Minutes were distributed for the October and November meetings. -Pam Campbell will e-mail prior months/years minutes to Yevet for archiving. MOTION was made to accept the October minutes, seconded, and passed. MOTION was made to accept the November minutes, seconded, and passed. Executive Director Report provided by Scott McAuley: - The Hockey Banquet is scheduled for May 20, 2007, at Mercyhurst North East.  Arrival will be at 1:30 and the meal served at 2:00 p.m.  Scott gave the menu choices to the managers and Yevet.  Yevet will post the menu choices on the web for parents/players to look at.  Banquet will be for the U14 and U19 teams only.  The TImBits will have their own festivities this year.  The cost will be $10 for adults and $5 for children (10 and under).  There are no extra fees for the use of the banquet hall at Mercyhurst.  Scott will take care of making arrangements with Mercyhurst.  Shana volunteered to send out the invitations.  Leo will print out labels for all teams and give to Shana.  We will invite as our guests the Foltyns and Tim Horton people. - Team managers will handle their own awards.  Rob Stroul will take care of decorations for the banquet. - Mercyhurst North East still doesn’t have an Athletic Director so Scott didn’t pursue college girls playing with ELLGHA. Treasurer’s Report provided by Treasurer, Yevet Anderson: -Yevet suggested that we move the monthly meeting to the second Tuesday of the month so that the bank statements have arrived. -We are still waiting on a few sponsorships.  We have only two new sponsors this year. -Craig questioned the $50 sponsorship credit to the player and felt that it should be more.  Craig brought up a fund raising idea—“envirobags” that we could sell in Millcreek.  He is pursuing this further. -One family is making payments regularly for their outstanding debt -One family owes $225 and has made no effort to pay.  They have been given a deadline of December 15 or the child will be pulled from the association.  The members of the association have come up with $425 to assist this family. MOTION to approve the budget, seconded, and passed. -The 19U Whitby Wolves team is withdrawing from our tournament. MOTION to pay refs, Igloo, and refund tournament registration fee to Whitby Wolves, seconded, and passed. -There is an application for the Coach Phil fund for $250 to help two boys out with their hockey expenses.  The parent has volunteered to work at our tournament.  Yevet felt that Phil would have wanted to help these boys. MOTION to allocate funds in the amount of $250 to sponsor the EYHA boys in hockey, seconded, and passed. Sarah Backstrom Tournament Report provided by Yevet Anderson: - Yevet reported that Mike Sisti has agreed to free admission to the Mercyhurst College D1 games at MIC during our tournament to players or parents who present a Sarah tournament pass. - Yevet reported that we are still waiting for hear from the Otters regarding pre-sale and discount tickets during the tournament.  We should hear by the middle of December. -Yevet is working on the programs.  We need ads/sponsors to pay for the program.  Puck ads will go out next week and need to be back by January 1, 2007.  -The program needs to be sent to the printer by January 10 or 12. -Reminder that players get 10% of sales they bring in towards next year’s registration fees. -There are 54 teams registered for the Sarah. -We are still in need of a photographer.  Leo and Jeff gave Yevet a lead for a photographer they saw at the Ice Castle in Pittsburgh at a tournament.  Yevet will pursue this. -There will be four occasions to skate at the Otters this season.  TimBits will skate in December and ringette will skate in March. -There is a possibility that we will host the Great Lakes Girls Hockey Playoffs in March. Other Business -Next meeting with be on Tuesday, January 9, 2007 at 6:15 at the Igloo. -Yevet will get the tournament schedule signup sheet to Scott next week for Scott to start signing up the student workers. -We received $250 grant from Wal-Mart.  -Discussed some more fundraising ideas:  Zap-a-Snack, daily lottery, horse racing, and dinner at the Turner’s Club. -Jeff Shaw suggested that there be no gate fee for the tournament next year.  Increase the team fee to cover this, which will lower the number of workers we need.  This should cut the volunteers needed in half. -We will look at fund raising again after the Sarah Tournament. -Craig Nicholson will talk to North Coast Hockey about stick reps., etc.  He is meeting with them next week. -Rob Stroul suggested selling hockey cards at the Sarah Tournament.  He will talk to his boss to find out our cost. General Meeting - No parents attended. -Meeting adjourned at 7:50 p.m. -Minutes submitted by Secretary, Janice McAuley -Next meeting will be January 9 at 6:15 at the Igloo