MINUTES-JANUARY 2005

ERIE LADY LIONS GIRL’S HOCKEY ASSOCIATION COMBINED BOARD AND GENERAL MEMBERSHIP MEETING   January 10,  2005   Board members present:  Yevet Anderson, Scott McAuley, Mike Presnar, Pam Campbell, Ken Hinkle, Gina Santiago, Gretchen Smith, Tim Dugan, and Jeff Shaw   A combined board and general membership meeting was called to order at 6:45 pm.   President’s Report:   Insurance has been obtained for the new ELLGHA locker room/storage for $10,000.   Insurance for the board has also been obtained.   A new player has joined the U-12 team.    Once again, we have been approached by the Penn Lakes Girl Scouts to run biscuit programs.  We are tentatively scheduling them for April, May and August.  For these to be successful, we will need the help of both players and parents.     This summer, we will sponsor the Taste of Hockey camps.  This year, we will run 2 camps:  One for new players and a camp for more advanced players who might not want to attend an elite hockey camp.   The advanced camp will also offer dry land training.     Secretary’s Report:   Pam Campbell distributed the minutes from the December 8, 2004 meeting.  The minutes reviewed and unanimously approved.   Pam Campbell agreed to take minutes for this meeting as Pam Nolan was ill.     Treasurer’s Report:    Gretchen distributed the profit and loss statement for May through December, 2004.  Financially, our organization continues to do well.   Gretchen reviewed distributions for December with the board.  The board unanimously approved the distributions.     Vice President’s Report:   Scott reported that the Erie Otters provided a $150 sponsorship.   Mercyhurst College will provide 24 students to help with the tournament.  Each student will give 5 hours of time.  Scott will be meeting with the students to review job responsibilities and necessary skills.     Coaching Report:   Tim and Ken reported with Pam Nolan’s illness, that Ken H has been helping with coaching duties along with Dee and Yevet.   The U-12 team has been doing very well.   Ken reported that coaching/training is the same for all teams.  This will prove to be beneficial as a girl progresses through the program.   Tim Dugan will be conducting a mandatory off-ice shooting clinic before the end of January.  All girls on the u-16 and u-19 teams will be required to attend.  Scott M and Pam C will look for possible sites.  A classroom is needed that has access to an overhead projector.  Possible dates will be 1/24 or 1/31.       Travel Report:   Jeff Shaw attended the last PAHL and had nothing pertinent report relative to the girl’s program.   There has been some confusion that the ELLGHA teams have forfeited games by not showing up.   This is not true.   ELLGHA teams have not forfeited any games this year.  Our teams are in “good” standing.     Register’s  Report:         Mike Presnar asked that all coaches, directors and officers need to complete the screening forms.   He will enter the information on line.   Between that 3 ELL teams, there are 47 girls registered with USA Hockey.     SARAH BACKTROM TOURNAMENT:   Currently there are 54 teams registered.  Checks had to be returned to 21 teams.     Information about the tournament has already been published in the Erie Times News.   Concessions will be available at all the rinks.   At MIC, the concessions will not open until 9 am, therefore, ELL will have coffee and Krispy Kreme donuts available for donations.   Prior the  U-19 Lady Lion game at CC on Friday, the official opening ceremonies will occur.  There will face-offs at each of the 9 face-off dots.   Each face-off will have a former Erie Lion with a current Lady Lion.  The media has been contacted to cover the event.  Yevet will also be providing the media will updates on a regular basis between now and the tournament.   On Sunday, at JMC, prior to the U-19 A/AA championship game, the ELL awards will be presented.   All ELL team members should attend.   Hot Shots Photography will be at both JMC and the Igloo rinks.   Saint Vincent Sports Medicine physicians will again be present at ALL games.   ELL is greatly appreciative of their support.   It is doubtful that the pancake breakfast fund-raiser will happen.   Jo Ellen Presnar is the chairperson for the basket raffle.  Each team is working to provide several themed baskets.   There will be 2 other raffles at the tournament, one for the USA World Cup Team Stick and the other for the USA Women’s and Canadian Women’s Olympic Hockey team trading cards.  ELL would like to thank Rick and Sue Orange for the donation of the mint condition cards.   Folytn’s Construction have donated keytags for this year’s tournament.   A keytag will be given to those who purchase the tournament pass and to each player.    Yevet will be meeting with the Erie Referee Association to discuss the tournament.  There will be over 100 games played during the tournament.  It was suggested that the organization have a central phone number to call during the tournament should there be any concerns or issues.   ELL received bids from 2 companies for the tournament trophies.  ELL will use Creative Imprints for this year.  Creative Imprints will also be donating a basket for the raffle.   Becki Tenza, Tammy McIntrye and Pam Campbell will meet to put together the tournament notebooks and do the score sheets.   Other volunteers will also be needed.   We will do these at a Tuesday night practice.   Team packets will also need to be put together.   Yevet will make a sample.  Volunteers will be needed to complete this task.   Set up at each rink will need to be completed by Friday at NOON.  Numerous volunteers will be needed to accomplish this.      Each family will be asked to donate 16 hours of time during the tournament.  Families can buy out for $160.  Volunteer sign-up sheets are available at each practice.  Day Directors are needed.  There will be a meeting for the day directors to discuss their responsibilities the Tuesday before the tournament.   Becki Tenza will be contacting the Chamber of Commerce for brochures.   Puck ads need to be in by Tuesday.     New Business:   The locker room will be finished before the tournament.   Thanks to all the volunteers who have put in significant time toward it’s completion.   Volunteer are still needed to complete the job.   Happy Birthday to Tammy McIntrye!!!   Meeting adjourned at 9:17 PM.     Respectfully Submitted,     Pam Campbell Acting Recording Secretary for the Meeting.

ERIE LADY LIONS GIRL’S HOCKEY ASSOCIATION

COMBINED BOARD AND GENERAL MEMBERSHIP MEETING

April 11, 2005

Board Members Present:  Yevet Anderson, Ken Hinkle, Mike Presnar, Scott McAuley, Gretchen Smith, Pam Campbell

A combined board and general membership meeting was called to order at 6:30 pm at the Igloo Ice Arena.

President’s Report:

Ringette will start on April 18^th.  It will run every other week through mid August.  Check the website for schedule details.  Ice time is reserved for 1 ½ hours.  The younger girl’s (12 and under) will be on the ice at 6:15 pm.  The older girl go on the ice at 6:45 pm.   There will be shared ice for ½ hour.  Ringette rules are posted on the web site.  All girls are encouraged to read them.   Bob Hammers and Julie Smith will be ringette officials.  Ringette players will be registered through USAH.  We hope to have at least 30 players.  Please encourage other girls who don’t play hockey to consider ringette.

ELLGHA needs broken wooden hockey sticks to convert them to ringette sticks.

ELLGHA has scheduled ice to run 2 Girl Scout Biscuit in the Net Programs.  The dates are for April 26, 27, and 28^th; and then for May 3^rd, 4^th, and 5^th.  We need many volunteers to help make the biscuit program successful. 

Several board members and other ELLGHA parents/friends volunteered to help move equipment from Yevet’s garage to the new storeroom at the Igloo.  The next big project will be to inventory the equipment.  Yevet will provide the laptop with the necessary program to catalog the equipment.   Volunteers will be needed to help.

Learn to Play Hockey Camp will be held July 19^th, 20^th, and 21^st.  The camp costs just $50.   Camp will be held at the Igloo.

Unfortunately, the Erie Otters will not honor the agreement made with ELLGHA relative to the ticket monies that were to be reimbursed.  By June 1^st of this year, a contract will be signed for next season’s activities between ELLGHA and the Erie Otters.   Hopefully, there will be 3 opportunities for the girl’s to take to the ice during Otter’s games.  The display table set up at a recent Otter’s game was successful.  Small business size cards listed the various ELLGHA activities were printed and distributed.   Extra cards are available for distribution.   See Yevet if interested in the cards.

PAHL Meeting:   Jeff Shaw will likely attend the next meeting.  ELLGHA will begin to reimburse for travel to these meetings.

Starting in 2008, Americans will need a passport to get back into the US from Canada.   Canadians will also need a passport to cross into the US.  This is creating a major concern for the Canadians.  ELLGHA may need to play ALL games in Canada if we want to stay in SWGHL.

ELLGHA teams will likely continue to play in the Sugar and Spice League developing in the Cleveland area.

Sarah Backstrom Tournament Update:   There are only a few outstanding bills left for the tournament.  We have been getting the monies from the hotels used during the tournament.  Hotels that have agreed to participate next year include:  Avalon, Country Inn and Suites, Fairfield, and Homewood Suites.  ELLGHA will not work with the Best Western next year.

Next year, ELLGHA would like to include the Millcreek Mall more tournament promotions.   Mall sales during the tournament were good and the mall staff contributed it the tournament participants and families.  We need to designate a tournament-mall coordinator.

Due to some various issues ELLGHA may need to obtain a different photographer for next year.

Overall, ELLGHA should clear about $21,000 from the tournament.    The success would not have been possible if it were not for ALL the hours volunteered by ELLGHA parents and friends, and the Mercyhurst students.

Treasurer’s Report:

Gretchen reviewed all distributions for March with the board.  The board unanimously approved the distributions.

All commitment fees for next year are due by May 20^th.  Parents are welcome to make payments over the summer months.  Payments may be mailed directly to Gretchen.

Vice President’s Report:

Scott McAuley announced that he was able to reserve a room at Behrend College for the monthly special topic lectures.

Scott will check with Mercyhurst to see if they would be interested in promoting their camps on the ELLGHA website.

SEPTEMBER 2005 MEETING BOARD/GENERAL MEMBERSHIP MEETING MINUTES ERIE LADY LIONS GIRL’S HOCKEY ASSOCIATION COMBINED BOARD AND GENERAL MEMBERSHIP MEETING   September 7, 2005   Board Members Present:  Yevet Anderson, Gretchen Smith, Ken Hinkle, Mike Presnar, Pam Campbell, Scott McAuley, Jeff McIntrye   A combined board and general membership meeting was called to order at 6:50 pm at the Igloo Ice Arena.     The minutes of the August 8, 2005 combined board and general membership meeting were distributed and reviewed.   The minutes were approved by the board and they will be posted on the ELL website.   President’s Report:  (Yevet Anderson)   Practices started on September 6th.  During that practice players received a player’s handbook.   The handbook is also available on the ELL website at www.erieladylions.com under “Operational.”  Thank you to Tammy McIntrye for typing the contents of the handbook.   A motion was entered by Jeff McIntrye to name the new handbook “The Lion’s Way.”  The motion was seconded by Mike Presnar and it passed unanimously.   At the present time, it appears that the Girl Scout PBN program will NOT happen as the Girl Scouts have not promoted it.  If the program does not run, then the ice times will become practice times.   Sarah Tournament Updates:   Most all the rooms at the Scott hotels have already been booked.  Emails are received daily from teams interested in participating.   Someone is needed to negotiate contracts with the Fairfield Inn, Best Western and Country Inn & Suites.  Contract should include that ELL receives $5/night per room rented.  Hotels need to know that information about their hotel will be posted on the ELL website.  These contracts should be completed by early October.   There are a few concerns about the ice for the Sarah Tournament.  Mercyhurst is reducing our ice by 2 hours, however, we may be able to start earlier in the morning to make up the difference.  At JMC, there are some issues regarding ice prices.  Yevet will be meeting with Scott Mitchell to work out the issues.   Yevet asked Scott McAuley to see if IT students at Mercyhurst would interested in working tournament to enter game scores on the web site.   Timbit/Simba-Nala Program:   At the present time, only 4 participants have registered for the program.   It is important to get more kids to register.  Hopefully, as the program increases in familiarity, more children will register.  All efforts to maintain the program should occur.  Flyers will be provided to the Boys and Girl’s Club and the YMCA’s.  Consideration should be given to advertising in other sport team’s programs.  Discussions with Tim Horton’s about promotions with the Otters should be considered.     Vice President’s Report (Scott McAuley):   So far, we have not heard back from Best Buy regarding the possibility of a raffle donation for the Sarah Tournament.  The forms have been completed.  Contacts will also be made with Circit City for raffle donations.   Reminder:   We have a room in the Reed Union Building at Behrend College the second and third Monday of each month.  The 2nd Monday of the month will be used for ELL Board Meetings and the 3rd Monday of the month will be utilized for off ice information/education for the players.  On October 17th, ELL will hold a college night.  Penn State Behrend admission staff will be present to discuss admission processes,  Rick Orange will share information he has on college hockey and Kerry Dugan will share her experiences playing golf in college.   An agreement to use the space at Behrend has been signed and will be placed in the ELL archives.   Mercyhurst/Northeast has a very nice cafeteria that can be considered for the ELL banquet at the end of the season.  The banquet would have to be delayed until after classes are completed on campus in early May.  The cafeteria manager is very accommodating and stated they can work out something for most any price.  A decision should be made soon in order to hold the date.    The Mercyhurst sport’s management students will again be able to help with the tournament.      Coaches’ Report  (Ken Hinkle):   ELL has 3 new coaches:  The U-12/14 Team welcomes Les Caldwell (level 4) and Mike Redman (level 3).  The U-19 A team welcomes Tracy Shallenberger.   Jeff McIntrye and Scott McAuley obtained their level 1 coaching certificate.  Returning from last year are:  Tim Dugan, Bob Hammers, Yevet Anderson and Ken Hinkle.   Each team is assigned specific coaches.    A motion was entered by Gretchen Smith to have ELL cover the coaching certification costs for those coaches who do not have children playing for ELL.  The motion was seconded by Scott McAuley and unanimously approved by the board.     Treasurer’s Report  (Gretchen Smith):   Distributions for August were reviewed and unanimously approved by the board.   A plaque of appreciation from ELL was given to accountant, Jim Gloeckler as a thank you for the time spent reviewing the financials.   The manager for each team will be responsible for the 50-50 raffle tickets.   Gretchen needs a list of which team each player will be on.     Team managers can give team dues to Gretchen.   It was confirmed that the season fee for the U12/14 will stay at $650.   The organization will purchase cases of tape and black skate laces that can then be purchased by the players.   New business:   ELL will assume the organization of the Coach Phil Fund golf tournament for 2006.    The date will be August 12, 2006.  It will be at the Windy Hill Golf Course.   It will be an 8 am shot gun start.  Mark your calendar.   JoEllen Presnar briefly presented information she obtained relative to investment options for ELL funds.  Her recommendation is to invest in a 9 month CD that has a 3% interest and funds can be withdrawn once a month without penalty.  Jeff McIntrye entered a motion that the excess funds be invested in this particular CD.  Mike Presnar seconded the motion and it passed unanimously.   Meeting adjourned at 8:50 pm.     Respectfully Submitted,   Pamela Campbell Recording Secretary

 

Scott discussed fund raising activities for next season.  He suggested a 50-50 fundraiser with tickets costing $5 each.  Cash prizes of $500 - $250 and $100 would be awarded.  Each player would be asked to be responsible for 10 tickets.  This fund raiser would be mandatory.  A motion was offered regarding this fund raiser and it passed unanimously.

A separate fund raising activity will need to occur around the time of the tournament.   This discussion was tabled until a later date.

Secretary’s Report:

Pam Campbell distributed the minutes of the last meeting. The minutes were approved.

Coaching Report:

Ken Hinkle had no report.

New Business:

Scott McAuley offered for discussion ELLGHA’s participation in the various summer parades.  It was decided that ELLGHA would participate in the July 4^th parade in Millcreek as it is one of the largest area parades.  Leo Marsala volunteered to contact Millcreek American Legion regarding ELLGHA participation.  A parade coordinator will need to be named.

Teams can fund raise separately, but, only after obtaining ELLGHA board approval.

Yevet would like to have the Head’s Up Hockey program in September.   Pam Campbell will contact Pastor Mark Brumley from FlightPath Fellowship Church regarding using the church again.  Tentative date will be the third Monday in September (9/19/05).

Meeting adjourned at 9:05 pm.

Respectfully Submitted,

Pam Campbell

Acting Recording Secretary

MAY 2005 GENERAL MEMBERSHIP MINUTES

ERIE LADY LIONS GIRL’S HOCKEY ASSOCIATION COMBINED BOARD AND GENERAL MEMBERSHIP MEETING   May 9, 2005   Board Members Present:  Yevet Anderson, Ken Hinkle, Scott McAuley, Pam Campbell, Gretchen Smith, Jeff McIntyre, Bob Hammers, and Mike Presnar   A combined board and general membership meeting was called to order at 6:40 pm at the Igloo Ice Arena.   President’s Report  (Yevet Anderson):   Most all the ice has been booked for next season’s practices.  Practice nights and times will be similar to last year.  Extra practice times have been booked for early in the season.   Weekend ice for games has also been booked.   ELL has booked ice on Saturday’s from 9-10 am for a “Learn to Play Hockey”  program.  There will be two 12 week sessions.  Program to be for both girls and boys aged 4-8 years.  Fees for the program were discussed and unanimously approved.  Program fees for attending the first 12 program will be $80 (includes USAH registration).  Should a participant attend a 2nd 12 week session, the fee will be $50.   ELL has decided NOT to attend the July 4th parade in Millcreek.   Tournament ice has been booked at all 4 local ice arenas.   Mercyhurst is working on trying to obtain ice for ELL games prior to Mercyhurst D-1 games.    Sponsorship forms for next season will be updated by Yevet.  The letters and agreement forms will then be uploaded to the web site.    Bob Hammers will attend the next PAHL meeting on May 17th.  ELL did not send a representative to the last meeting.  Bob will take the check to pay the fine when he attends the May meeting.     Vice President’s Report  (Scott  McAuley):   Scott has spoken to representatives from Best Buy.  They are willing to donate a gift for the tournament raffle.   Scott has booked rooms at Penn State Behrend on the 2nd and 3rd Mondays of each month starting in October.  The second Monday of the month will be set aside for ELL board and membership meetings (7-9:30 pm).   The third Monday of the month will be used for off-ice lectures (6-8:30 pm).   Scott will investigate the possibility of participating in the Northeast Cherry Festival Parade.     Treasurer’s Report   (Gretchen Smith):   Reviewed the Profit and Loss for the year.  Gretchen recommended investing some of the profit from the tournament into an account that may generate more income.  No action was taken at this time.   Next year’s budget will be reviewed at the next board meeting in June.   Gretchen reviewed distributions for April.  The board unanimously approved all distributions.   The tickets needed for the fund raising raffle will need to be printed by the August tryouts.  This discussion will be tabled until the June meeting.     Secretary’s Report   (Pam Campbell):   Minutes from the April 11, 2005 meeting were reviewed and unanimously approved.     Registrar’s  Report  (Mike Presnar):   Ringette teams have been registered through USAH.     Coaching Report   (Ken Hinkle):   All coaches/assistant coaches will be certified by USAH.  There will be available coaching clinics in Erie in September.   Any parents who are certified coached will not be coaching or assisting a team that their daughter will be a member.    ELL players who are 15 years or older may become “junior coaches”.     New Business:   Welcome to the following new ELL board members:             Bob Hammers - director             Jeff McIntyre - director             Leo Marsala - director             Jeff  Shaw – director               With the Olympics coming next February, the USA women’s hockey team will likely be playing games across the country in preparation for the Olympics.   Plans are in progress for one of these games to be held in the Mid-America Hockey district.  Most likely this will be in Columbus, Ohio.     2005 JUNE GENERAL MEMBERSHIP MEETING MINUTES ERIE LADY LIONS GIRL’S HOCKEY ASSOCIATION COMBINED BOARD AND GENERAL MEMBERSHIP MEETING     June  13,  2005     Board Members Present:  Yevet Anderson, Bob Hammers, Mike Presnar, Jeff McIntyre, Jeff Shaw, Gretchen Smith, Scott McAuley, Pam Campbell   A combined board and general membership meeting was called to order at 6:35 pm at the Igloo Ice Arena.   President’s Report: (Yevet Anderson)   There was a move within the Southwestern Ontario Girl’s Hockey Association (SWGHL) to remove the USA teams from league play.  This was due in part to border crossing and insurance issues.  The good news is that within the Ontario Women’s Hockey Association (OWHA) efforts are encouraged that would promote girl’s and women’s hockey between the two countries.  Karen Lundgren from USA Hockey spoke at a recent OWHA meeting.  SWGHL’s efforts to remove the USA teams participation has since been dropped.   SWGHL scheduling will occur the first weekend of October.   There will be a mandatory meeting for coaches/manager in SWGHL in either August or September.   The USA women’s hockey team will be touring the USA prior to the Olympics playing other women’s hockey teams.  MID AM Hockey hopes to host the USA vs. Canada in Columbus at the Nationwide Arena.   There is no definite date set at this time.   Tentative time may be around Thanksgiving.   There is no information available regarding ticket prices.   Prior to the last Olympics, Pittsburgh hosted a game.   Girls from around MID AM Hockey had opportunities to meet the Olympians.   Yevet reviewed some of the USA Hockey rules changes for the upcoming season.  Afew OWHA rules changes were noted also.   The Buffalo area will have a new girl’s team out of West Seneca.   The hope to have  U-12 and  U-16 teams.   Niagara Coyotes have not folded but rather Teams from Tonowanda have merged with Niagara. Vice President’s Report:  (Scott McAuley)   Best Buy is willing to donate a gift certificate or prize for the  raffle during the tournament.  They require a letter on letterhead from our organization that verifies our 501-C status.   ELL will participate in the Cherry Festival Parade on July 16th.   At least 20 players will need to participate.  ELL will distribute information cards and wrapped penny candies.  Line up for the parade starts at 3 pm with the parade set to step off at 4 pm.  Players should wear the white jerseys with black, white or khaki shorts.   Mercyhurst has facilities available for off-ice training, but, there would be a fee.   Northeast High School has a weight room available and open during the summer, notify Scott McAuley if interested in getting together to work out.   Organization fundraising activities:   Each girl will pay $50 for 10 $5 tickets.  The player can then sell the tickets to recoup the money or they can keep the tickets.  The prizes will be:  1st Place:  $500      2nd Place:  $250       3rd Place:   $100 Drawing will take place on October 15,  2005.     Treasurer’s Report:  (Gretchen Smith)   Gretchen reviewed checks for distribution for the month of May.  The board unanimously approved all distributions.   Gretchen will be meeting with the accountant within the next 2-3 weeks.   A motion was entertained to provide the accountant with a “thank you plaque.”  The board this motion.   Gretchen will review next season’s budget at the next meeting in July.     Secretary’s Report:  (Pam Campbell)   Minutes from the May 9, 2005 were reviewed and unanimously approved.   Pam contacted Max and Irma’s restaurant regarding fundraising opportunities.   Max and Irma’s no longer allow the discount coupon nights for organizations.   They will however, make donations to organization in the way of gift certificates for raffles, etc.  Requests need to be on organization letterhead.   Registrar’s Report:  (Mike Presnar)   Registration Software from USA Hockey has been requested.     ELL will not allow participants to register with USA Hockey “on-lin.” Coaching Report:  (Ken Hinkle, Tim Dugan)   Ken reports he continues to have discussions with coaches who may be interested in helping with the teams or the learn to skate program.   Brittany Pamula from last year’s U-16 team will not be able to play hockey this year because of surgery she will having this summer.   Tim notes that his daughter will be available to help with the college night seminar.     Other News/New Business:   Bob Hammers reported on the last PAHL meeting.  If scoresheets are needed, email Darcie from PAHL.   PAHL scheduling will occur 9/24-9/25.  The place will be announced at a later time.  The next PAHL meeting is set for 6/24/05.   Jeff Shaw plans to attend to represent ELL.   PAHL girl’s playoffs \are set to occur 2/25-26/2006.   Jeff McIntyre updated everyone on the locker room/storage room.   The ceiling and lights are up.  The pipes are ready are to be installed for equipment to be hung.   The TV/VCR has been installed in the locker room.   The stick rack is against the wall.   The board would like to thank both Tammy and Meghan McIntyre for all the time they spent evaluating and cataloging the equipments.   Tammy reports that the equipment is in decent shape.   Yevet distributes flyers for the “Taste of Hockey Camp.”   Please post them wherever you can.   The “Heads Up” Hockey program is set for September 19th at 6:30 pm at FlightPath Fellowship Church.  (Located just west of the airport).   Pam will confirm with Pastor Brumley.   ELL plans to enter a bid to host the MID AM Girl’s District Playoffs.   ELL is receiving inquiries from new teams that are interested in participating in the Sarah Tournament.   Meeting was adjourned at 8:15 pm.     Respectfully Submitted,   Pam Campbell Recording Secretary   2005 AUGUST MEETING MINUTES ERIE LADY LIONS GIRL’S HOCKEY ASSOCIATION COMBINED BOARD AND GENERAL MEMBERSHIP MEETING   August 8, 2004   Board Members Present:  Yevet Anderson, Scott McAuley, Jeff McIntyre, Jeff Shaw, Bob Hammers, Ken Hinkle, Gretchen Smith, Mike Presnar, Tim Dugan, Pam Campbell   A combined board and general membership meeting was called to order at 6:40 pm at the Igloo Ice Arena.   President’s Report:  Yevet Anderson   The Coach Phil Fund Golf Tournament is scheduled for August 12, 2005.  Currently, 20 foursomes have entered and 12 holes have been sponsored.   There will also be a raffle with various gifts.  Volunteers need to arrive by 10:30 am.  Food items have been donated by Smith Provision, Troyer Farms, The Beer and Pop Warehouse, and the Girard Diner.  Hopefully, between $3200-$4500 can be raised for the Coach Phil Fund.  Next year, ELL will take over total responsibility for this particular fund raiser.   ELL registration will take place on August 13, 2005.   Tryout fees for girl’s age 13 years and older will be $10.  Tryouts will be from 2:15 – 4:15 pm.  Team managers and board should call players to remind them of the tryouts.   Simba-Nala (TimBit) registration will also occur an 8/13.    Because of several issues regarding behavior last season, discussion occurred regarding the development of an ELL player/parent rule book.  Motion was entered by Gretchen Smith regarding the establishment of a committee to develop the rule.  This motion was seconded by Ken Hinkle and it passed unanimously.  The rule book committee will be chaired by Scott McAuley and will contain the following board members:  Jeff Shaw, Jeff McIntyre and Yevet Anderson.   Vice President’s Report:  Scott McAuley   Scott reported on the status of the fund raiser raffle for the Sarah Tournament.  Best Buy is being contacted relative to providing prizes.   Jeff McIntyre reported making a contact with a person who is a promotions director who has experience with fund raising activities.   He plans to pursue this further.   A motion was entertained regarding eliminating the basket raffle at the tournament and replacing it with a prize raffle.  This motion was seconded.   Discussion relative to how tickets would be sold occurred.  Making it mandatory that each girl sells 10 tickets was suggested.   An amended motion was entertained as:  The ELL fund raiser for the Sarah Tournament in February 2006 will be a prize raffle incorporating a variety of prizes.  Each player will be required to sell a minimum of 10 tickets with the team selling the most tickets awarded a team party to be announced at a later time.  This motioned was seconded and unanimously approved.   Classroom spaced has been secured at Behrend College (114 Reed Building) for off-ice education sessions.  October 17,  2005 will be the date for College Night.  In addition, to “College Night,” there were discussions regarding the possibility of having a College Fair during the Sarah Tournament.   Scott will investigate possible sites (ie: Mercyhurst ).   There were approximately 10 players who participated in the WET Cherry Festival Parade.  The girls distributed ELL cards and coupons from Tim Hortons.   Treasurer’s Report:  Gretchen Smith   Gretchen met with the ELL accountant.   The taxes have been filed.   The board briefly discussed how to invest the excess funds in the ELL account.  Yevet suggested that JoEllen Presnar investigate some invest options.   Distributions for July were reviewed and unanimously approved by the board.     Secretary’s Report:  (Jeff Shaw: Acting Recording Secretary in July)   Minutes for July 11, 2005 meeting were reviewed.  Motion to accept minutes offered by Scott McAuley, and  seconded by Bob Hammers.  Minutes were unanimously approved by the board.   The minutes will be posted on ELL website.   Coaching Report:  Ken Hinkle   There will be coaching clinics available in the Erie area in the next few weeks.   Level 1 coaching clinic will be held 8/27 at Mercyhurst NorthEast.  A Level 2 and 3 coaching clinic will be held over Labor Day weekend and Mercyhurst in Erie.   Ken reported that he is still in communication with several coaches.  ELL desires to have GOOD coaches for the players.  There are a few concerns regarding the coaching staff for the U-12 team.  Pam Nolan’s health may prevent her from being available for coaching on a regular basis.     Travel Report:  Jeff Shaw   There was NO PAHL meeting in July.   The next PAHL meeting will be on August 16th.  Bob Hammers stated he would be able to go to the meeting if Jeff was not available. SWGHL will have a mandatory meeting for managers/coaches toward the end of September.  The meeting is held in Woostock, ON, Canada.  Jeff Shaw and Ken Hinkle will likely represent ELL.   PAHL scheduling will occur 9/24/05.  Jeff Shaw will likely attend that.   SWGHL scheduling usually occurs in early October.   Should ELL have a team in the GHGHL league out of western NY, that scheduling will happen the 3rd week of September.   New Business:   None     Meeting adjorned at 8:25 pm.       Respectfully Submitted,       Pam Campbell Recording Secretary     2005 OCTOBER MINUTES ERIE LADY LIONS GIRL’S HOCKEY ASSOCIATION COMBINED BOARD AND GENERAL MEMBERSHIP MEETING   October 10, 2005   Board Members Present:  Yevet Anderson, Gretchen Smith, Bob Hammers, Jeff McIntrye, Scott McAuley, Pam Campbell, Leo Marsala, and Jeff Shaw   Combined board and general meetings were called to order at 7:09 pm at Penn State Erie, Behrend Campus in the Reed Building.   The Minutes from the September 7, 2005 were reviewed and unanimously approved by the board.  The minutes will be posted the Erie Lady Lions website at www.erieladylions.com.   President’s Report:  (Yevet Anderson)   There has been a great response for the Sarah Tournament.  We hope to have between 55-60 teams.  Within the next few days, the teams planning to come will be posted on the website.   The hotels are also being booked.  A 3 year agreement has been signed with Scott Enterprises allowing ELL to receive moneys for each room booked per each night’s stay during the tournament.  Donna Shaw agreed to meet with other local hotels to obtain similar agreements.  It is possible that up to 600 rooms could be booked during the Sarah tournament.   Mrs. Swagler was volunteered (by Dr. Swagler) to contact Millcreek Mall representatives relative to obtaining coupons/discounts that could be distributed to the players/families during the tournament.   Erie Otters’ sponsorships for ELL have not yet been finalized.   Yevet will be speaking with Ron Sertz about these sponsorships.  ELL hopes to have 3 Otters intermission ice times.  Each ice time would feature a different aspect off ELL. (Timbits, Ringette, and the U-12/14 Team)   The PBN program netted new Timbits players (7-10 players).  ELL will keep the equipment between sessions for the Timbit players.    ELL has been able to purchase used equipment from Colgate University.  This equipment is for sale to ELL members at a significantly reduced rate.  Bauer helmets:  $40;  Pants:  $60.     Vice President’s Report:   (Scott McAuley)   ELL will host a college night next Monday, October 17th from 6:30 -7:30 pm at Penn State Behrend in the Reed Building.  Girls in the 9th -12th grade should attend.  John Smith from Behrend will discuss college admission process and how to prepare for college.  Carrie Dugan will share her D-1 golf experience at Penn State.   Scott is still investigating the possibility of having a college fair during the Sarah Tournament.   He will talk with some of the hotels who are housing the teams to see if a banquet room could be used.   Should the colleges be charged a fee to attend?   Scott continues to pursue donations for the Sarah Tournament Raffle.  He asked that if anyone has connections with businesses to speak to them about possible donations.  A suggested idea for a raffle prize would be a gift basket that promoted the Erie area.   End of year Banquet update:  Mercyhurst Northeast provided ELL with menu ideas for a banquet.  The earliest ELL could have the banquet at Mercyhurst Northeast would be Sunday, May 21, 2006.  Copies of the menu choices and possible dates will be given to the manager of each team who will then have the team members/parents vote on the possible date of 5/21/06 and the menu choices.   Treasurer’s Report:  Gretchen Smith   Financial update for ELL was reviewed.   Distributions for September were reviewed and unanimously approved by the board.   Due to personal schedule, Gretchen has not been able to further look into the investment options for the excess ELL funds.   Questions were raised relative to the necessity of the mandatory fund raisers if there are sufficient funds in the ELL account.  It was explained to the general membership that the excess funds are necessary to cover any unforeseen expenses during the year.   The budget for the next year is always based on estimations.   At the time the budget needs to be developed, ELL does not know what the ice costs may be or what referee costs will be.   Final registration fees will be collected this upcoming week.   Managers will be notified of players who have not paid fee in full.   After October 15th, any player whose fees are not paid in full will not be able to play.   Coaching Report:   No formal report available.     New Business:   Yevet asked for a motion that a $25 donation be sent to FlightPath Fellowship as a thank you for allowing ELL to use their facility for the “Heads Up” hockey program that was held in September.  The motion was seconded and unanimously approved.   A concern was raised by the general membership about the effective use of ice time during practices.  A group of parents would like to see less time being used during practice to discuss drill and plays.  A suggestion was offered that perhaps time could be spent prior to practice to discuss drills, etc.  Coaches stated that not all girls get to practice early enough to do this.    Yevet stated that she would try to be available more to the U-19 A team during their practices as her schedule permits.   Goals for the girl’s practices will be: Improve initial skating strides Focus on stick handling   Yevet reported that ELL has several new coaches and it will take time to develop the staff and their working relationship.   ELL will work to expedite the process.   Relative to the investment of the extra ELL funds, a suggestion from the general membership was to consider a money market account.   A money market account would allow for the moneys to accrue interest, but, allow ELL access to the funds as necessary.  This recommendation will be taken under advisement.  Craig Nicholson stated he would get more information for the ELL board.   Pam Campbell reported that the pictures taken by Scott Campbell will be available on the ELL website.   Scott wanted the membership to know that anyone who has pictures and would like them to be posted on the web to contact him or provide him with the pictures.     The meeting was adjourned at 9:45 pm.   The next ELL Board and General Membership Meeting will be held November 14, 2005 at 7 pm in the Reed Building at the Penn State Behrend Campus.     Respectfully Submitted,     Pam Campbell Recording Secretary NOVEMBER 2005 MINUTES ERIE LADY LIONS GIRL’S HOCKEY ASSOCIATION COMBINED BOARD AND GENERAL MEMBERSHIP MEETING   November 14, 2005   Board Members Present:  Yevet Anderson, Gretchen Smith, Jeff McIntyre, Pam Campbell, Bob Hammers, Mike Presnar, and Scott McAuley   Combined board and general membership meetings were called to order at 7:14 pm in the Room 114 of the Reed Building at Penn State Erie Campus.   The minutes of the October 10, 2005 combined board and general membership meeting were reviewed and unanimously approved by the board.  The minutes of the meeting will be posted on the Erie Lady Lions website at www.erieladylions.com.   President’s Report:  (Yevet Anderson)   To recognize the local Tim Horton’s support of TimBits,  a 16 x 20 poster with pictures of the ELL Timbits will be presented.   ELL will be participating in 4 different Otter game intermissions this season:  TimBits on 2 separate occasions, the U-14 Team and the Ringette team members.   There are currently 14 Timbit participants.   One of the Timbits participants will be moving up to the U-14 Team.   Tammy McIntrye resigned as the manager of the U-19 A team.  Yevet will be meeting with the parents of the team to discuss the situation and to seek a new manager for the team.   Sarah Tournament Updates:   ELL and JMC officials were able to workout ice time issues relative to JMC’s public ice skating session times during the Sarah Tournament.  ELL will be able to purchase the ice at the previously established prices.   JMC will not have public sessions Saturday and Sunday afternoon, so, that the tournament games can occur.  JMC will have public ice sessions on Friday and Saturday night.   At this time, there will be about 60 teams participating in the tournament.   This is an increase from last year’s tournament.  Age groups will range from U-10 through U-19.  The senior division may need to be pulled to allow for more younger age divisions.   Saint Vincent Sport Medicine physicians will again provide medical support during the tournament.   Arrangements have been made for ELL to receive money from the Best Western hotel for rooms reserved during the tournament.   After Thanksgiving, players will receive packets of information about “Puck Ads” and program ads.   Out of town teams can receive a free personal ad for every 9 ads purchased.   Scott McAuley is working with Mercyhurst to again have students provide volunteer hours for the tournament.   ELL has not yet obtained a photographer for the tournament.   The Erie Otters will have a home game during the tournament.   ELL will receive $1 for each ticket sold to participants in the tournament.  Information will be added to the website relative to purchasing tickets for the Otters game.   Yevet will email the participating teams about the Otters game.   Mr. and Mrs. Foltyn will again purchase the zipper pulls for the tournament participants and for those who purchase tournament admission passes.   Treasurer’s Report:  (Gretchen Smith)   Gretchen reviewed the budget report from May through October, 2005.  ELL is currently financially stable.   There are still several players who have outstanding fees to be paid.   Yevet will be contacting the parents to these players.   Distributions for October were reviewed and unanimously approved by the board.   The board unanimously approved a motion that a money market account be opened at First National Bank.  Moneys can be withdrawn as necessary and the account will collect interest.  The board also approved a motion that the Treasurer/designate can decide how much money to use to open the account.   ELL has 30-32 sponsors this season.  Some of the sponsorships are for services in lieu of a money.  There may still be a few more sponsorships to come yet to come.   This year, sponsor thank you certificates will have a team picture in place of an individual player picture.  Players who obtained sponsors will need to again write thank you letters to their respective sponsor.   Vice President’s Report:  (Scott McAuley)   May 21, 2006 date is ok with Mercyhurst Northeast Campus to hold the banquet.   ELL needs to commit to the date.    Yevet suggested that the Timbit participants be invited to the banquet.  ELL can cover the cost for the participants.   ELL family members need to seek donations for the tournament raffle.   Scott is again seeking Mercyhurst students to help volunteer for the tournament.    Coaching Report:   As of this date, things are going very well with the u-14 team.   There was a recent issue of a parent confronting a coach of the U-19 A team within 24 hours of a game.   The parent was reminded of the 24 hour rule.   Registrar Report:    All the players have been registered with USA Hockey.   New Business:   ELL may possibly sponsor a “Biscuit” program in January.   MidAm hockey is sponsoring a “Skate to Torino” hockey game.   The game is going to be Columbus, Ohio.   The US Women’s Hockey Team will be playing Team Canada.  The game will be played to Sunday, November 28, 2005.   ELL will be selling “Chuck-A-Pucks”.  ELL will receive 50% of the sales.   Next scheduled board meeting will be December 12, 2005 at 7 pm in Room 114 of the Reed Building at Penn State Erie Campus.   Meeting was adjourned at 9 pm.     Respectfully Submitted,       Pamela Campbell Recording Secretary